Invoices generated automatically from attendance records with funding deductions, discounts, and extras — all calculated correctly. No manual spreadsheets, no errors.
Select a billing period and nursery.click generates invoices for every child with attendance in that period. Each invoice itemises sessions, applies the correct rate, deducts funding, and applies discounts — all in seconds.
Rates are matched using a specificity scoring system: session + age group + day of week gives the most specific rate. The system always picks the most accurate rate for each booking.
Government-funded hours are deducted automatically using cheapest-session-first allocation. Weekly caps are enforced, and cross-month boundary sessions are handled correctly.
Volume discounts, sibling discounts, and custom discounts — each appears as a named line item on the invoice. Discounts stack correctly and are applied after funding deductions.
Meals, nappies, sun cream, and other extras logged during attendance are automatically added as line items. Each extra has its own configurable price.
Show parents what they'll owe before the month starts. Proforma invoices project charges based on scheduled bookings and estimated funding, so there are no surprises.
Proformas disabled. Invoices are generated only after attendance is recorded.
Proformas are generated and visible to parents as estimates. No payment is collected until the final invoice.
Proformas are generated and parents can pay a deposit upfront. The deposit is reconciled against the final invoice at month end.
Mistakes happen. nursery.click makes corrections clean and auditable — no manual adjustments, no broken funding records.
Voiding an invoice automatically rolls back all funding usage associated with it. The funded hours are returned to the child's entitlement pool, ready to be re-allocated on the next invoice generation.
If attendance records change after an invoice was generated, you can regenerate it. The system recalculates everything from scratch — sessions, rates, funding, discounts — and produces a corrected invoice.
Every invoice includes a detailed funding breakdown so parents and staff can see exactly how funded hours were applied.
Generate professional PDF invoices in the format that works best for your nursery and parents.
Charges grouped by week with daily session breakdowns. Ideal for nurseries that bill weekly or want parents to see a week-by-week view.
A condensed single-page format with session totals, funding deductions, and the amount due. Clean and professional.
A calendar-style grid showing every day of the month with sessions, attendance, and charges. The most detailed format for parents who want full visibility.
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